Co-Curricular Program Review Guide (updated Fall 2024):
- Purpose and Cycle
- Process
- Roles and Responsibilities
- Templates
Category: Co-Curricular Program Review
Conflict of Interest
George Mason relies on the professional integrity of those serving as external reviewers for Co-Curricular Program Review, as well as the co-curricular units inviting potential reviewers.
Criteria
Sensitivity to potential conflicts of interest must be addressed to ensure external reviewers can serve objectively. As a result, the following guidelines are provided to negate potential conflicts of interest. Persons who fall into any of the following categories should NOT participate as external reviewers.- Former George Mason employees
- George Mason graduates within the last 10 years
- Anyone who has been a candidate for employment at George Mason within the last 10 years
- Anyone who served as a consultant for George Mason or the co-curricular unit within the last 10 years
- Anyone with an active professional partnership (e.g., co-authors, co-presenters, committee memberships) with a member(s) of the co-curricular unit being reviewed
- Anyone with close personal or familial relationships with a member(s) of the co-curricular unit being reviewed
- Anyone having any other relationship that could serve to jeopardize objectivity regarding the evaluation of the co-curricular unit being reviewed
External Review Team Charge
The specific criteria for reviewing the unit and its programs, information regarding your responsibilities as a member of the External Review Team, and details for coordinating travel and accommodations are below.
Review Criteria
OIEP will provide the External Review Team with specific guidelines to aid in developing the External Review Report. Please refer to the External Review Report template (attached) for details on the specific review criteria. The External Review Report will be submitted within three weeks of the site visit to OIEP, who will forward the report to the unit.Responsibilities
- Review the self-study report.
- Attend site visit.
- Attend orientation.
- Conduct site visit.
- Attend exit interview.
- Submit a collaborative report on the external review.
- The site visit builds in travel at the beginning and end of the site visit. The schedule consists of time for the reviewers to spend one full day on campus. Please refer to the Site Visit Itinerary (sent by the unit) for details on the site visit.
- The committee members will coordinate an office space for the External Review Team to have a place to meet and access relevant resources (i.e., provided with description about the university, unit, staff, etc.) to complete the external review.
Travel and Accommodations
In appreciation of your time and efforts, {unit name} will cover the costs of travel, accommodations, and meals during the site visit and will pay you an honorarium upon receipt of the final External Review Report. This communication will be provided to you by the unit.
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* The programs and services offered by George Mason University are open to all who seek them. George Mason does not discriminate on the basis of race, color, religion, ethnic national origin (including shared ancestry and/or ethnic characteristics), sex, disability, military status (including veteran status), sexual orientation, gender identity, gender expression, age, marital status, pregnancy status, genetic information, or any other characteristic protected by law. After an initial review of its policies and practices, the university affirms its commitment to meet all federal mandates as articulated in federal law, as well as recent executive orders and federal agency directives.
| Timeline | Units |
|---|---|
| Spring 2021 – Spring 2022 | Student Involvement |
| Spring 2022 – Spring 2023 | Student Media |
| Spring 2023 – Spring 2024 | Disability Services
Office of International Programs and Services Mason Recreation |
| Spring 2024 – Spring 2025 | Housing and Residence Life |
| Spring 2025 – Spring 2026 | Contemporary Student Services
New Student and Family Programs Student Success Coaching Student Support and Advocacy Center University Career Services |
| Spring 2026 – Spring 2027 | Academic Standards
Center for the Advancement of Well-Being Center for Leadership and Intercultural Engagement Student Health Services |
| Spring 2027 – Spring 2028 | Counseling and Psychological Services
First Gen+ Center Green Machine Ensembles LGBTQ+ Resources Center |
| Spring 2028-Spring 2029 | Learning Services
UL Regional Campuses Women and Gender Studies Center |
| Spring 2029-Spring 2030 | Early Identification Program
Graduate Student Life Student Conduct |
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* The programs and services offered by George Mason University are open to all who seek them. George Mason does not discriminate on the basis of race, color, religion, ethnic national origin (including shared ancestry and/or ethnic characteristics), sex, disability, military status (including veteran status), sexual orientation, gender identity, gender expression, age, marital status, pregnancy status, genetic information, or any other characteristic protected by law. After an initial review of its policies and practices, the university affirms its commitment to meet all federal mandates as articulated in federal law, as well as recent executive orders and federal agency directives.
The primary goal of the Co-Curricular Program Review (CCPR) process is to assess co-curricular programs and services, particularly as related to student outcomes and success. As a reflective and evidence-based process, CCPR includes the collection of critical and relevant quantitative and qualitative information that informs and instructs programs and services in their work and mission. CCPR is supported and guided by assessment experts in the Office of Institutional Effectiveness and Planning (OIEP), and the process consists of five phases. An overview of what units can expect over the course of the three semesters is presented in the figure below.
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* The programs and services offered by George Mason University are open to all who seek them. George Mason does not discriminate on the basis of race, color, religion, ethnic national origin (including shared ancestry and/or ethnic characteristics), sex, disability, military status (including veteran status), sexual orientation, gender identity, gender expression, age, marital status, pregnancy status, genetic information, or any other characteristic protected by law. After an initial review of its policies and practices, the university affirms its commitment to meet all federal mandates as articulated in federal law, as well as recent executive orders and federal agency directives.